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workplace monitoring and surveillance policy

This report covers what workplace surveillance is, where it’s happening, how much it’s happening and who’s most affected by … This includes logging access at specified wired and wireless data points; emails sent or received using University email accounts or through University servers, storage volumes, download volumes, browsing or downloading history on IT Resources; and. Part C - Blocking of Email or Internet Use the University regards the content of the website or email, including any attachment, as menacing, harassing or offensive, for example, pornographic, gambling or terrorist websites; the email is or contains a commercial electronic message, as defined in the. there is no less intrusive alternative, reasonably available, in the circumstances, including, but not limited to, any need for urgency; internet usage, including browsing history, content downloads and uploads, video and audio file access, and any data input using the IT Resources; and (10) In the course of carrying out Monitoring, the University collects, creates and stores records and information (including logs, images, backups, and archives) using any one or more of the following methods: "Workplace" means any University premises, or any other place, where employees work, or any part of such premises or place. "Surveillance Record" means a record or report of Surveillance Information; Tracking non-work-related activities and information, such as health data, may challenge … Workplace Surveillance Policy Telephone Monitoring - the University Monitors the input and output of telephone (both fixed line and mobile) devices provided by the University for use by Employees. Computer monitoring is a method of collecting performance data which employers obtain through digitalised employee monitoring. (22) For Surveillance approved under Part A, the University must send a written notice to an individual employee (which may be given by email) before that Surveillance commences. This is the current version of this document. Under the Act, surveillance of an employee’s computer use can only be carried out where: 1. Be specific and precise when discussing workplace policy on privacy and employee monitoring. Email Policy; Whether for productivity or for security reasons, an employer can protect its economic … The purpose of this paper is to examine the relationship between EMS in the workplace on … Employee monitoring is the use of various methods of workplace surveillance to gather information about the activities and locations of staff members. While technology has … "Act" means the Workplace Surveillance Act 2005 (NSW); Mobile Telephony and Communication Devices Policy; However, and for the avoidance of doubt, Monitoring does not involve actively investigating or keeping track of an individual or his or her activities. Prohibited Surveillance image copyright Gartner image caption Gartner's Brian Kropp says bad communication can scupper monitoring … However, it is still a form of "Surveillance" as defined in the Act. Surveillance and monitoring in the workplace have evolved alongside advancing technologies, presenting ever-multiplying opportunities, risks, and emerging ethical questions. Workplace surveillance is happening now, and it’s happening a lot. There is an existing policy on computer surveillance in the workplace; and 2. A 2018 survey by the TUC of more than 2,000 people found attitudes to workplace surveillance depended on its nature. (20) This Policy is formal notice to Employees that the University does the following in accordance with this Policy: 1. it conducts Surveillance in the form of Monitoring in the Workplace; 2. where authorised under the Act or this Policy, it conducts Workplace Surveillance other than Monitoring; and 3. it creates, accesses, uses and discloses information or records in relation to Surveillance, including as part of Monitoring. when it will start; a Dean; the content or attachments of the email would or might result in unauthorised interference with, damage to or operations of an IT Resource (including any program run or data stored on any IT Resource); the sender of the email has been identified as having previously sent malicious content to the organisation; the University is not aware (and cannot reasonably be expected to be aware) of whether an employee has sent that email or of the identity of the employee who has sent that email. Businesses monitor employees to … Top of PageSection 2 - Definitions The purpose of the Workplace Surveillance Policy is to ensure that a transparent environment exists within (company) with regard to surveillance and that … Part B - Notice Requirements conduct Surveillance, including Surveillance of individual Employees; or. Rated 5 / 5 based on 69511 … Besides … However, it does provide and make available for use by Employees equipment and devices that have functionality to monitor and record their geographical location or movement, for example: "University" means Western Sydney University; Workplace monitoring is a practice that involves keeping an eye on activities and conditions in a workplace for health, security, and business reasons. (23) A notice under clause (21) e. or (22) must be given or authorised by either the Chief Information and Digital Officer or the University Secretary and General Counsel, and must specify: a Deputy Vice-Chancellor and Vice-President; Monitoring in the workplace … However, it is still a form of "Surveillance" as defined in the Act. Future Versions (9) The University carries out Surveillance in the form of Monitoring to ensure: (10) In the course of carrying out Monitoring, the University collects, creates and stores records and information (including logs, images, backups, and archives) using any one or more of the following methods: (11) In carrying out Monitoring, the University records and stores information and creates records (including reports) in relation to the following that are Surveillance Information and Surveillance Records for the purposes of the Act: (12) The University may from time to time: (13) The University may use or disclose Surveillance Information or Surveillance Records for purposes authorised under the Act and in accordance with the procedures set out in Section 4 of this Policy. Historic Versions mobile telephones, hand-held radios, laptops, tablets and similar devices; The Act … (1) The purpose of this Policy is to describe the circumstances in which the University conducts Surveillance of its Employees. Since the employer owns the computer network and the terminals, he or she is free to use … (2) The Workplace Surveillance Act 2005 (NSW) regulates Surveillance of Employees at work by means of camera, computer, and tracking devices, and requires that Employees be notified as to the nature of that Surveillance. Workplace surveillance laws allow cameras to be used only for legitimate business reasons. (6) This Policy should be read in conjunction with relevant University policies, including: These cameras (including any casings) are not covered or hidden, and Monitor activities on an ongoing and continuous basis; Associated Information Employees (including those within Information Technology and Digital Services) whose normal duties include routine back up or restoration of data, conduct of audits, review of web filtering, email filtering, document retrieval or logs, or other activities relating to the University's systems, including IT Resources and Networks; This includes logging access at specified wired and wireless data points; Employees who are specifically authorised under this Part A to conduct Surveillance or to access Surveillance Information or Surveillance Records. (19) For the avoidance of doubt, Surveillance requests made under clause (17) will only be approved if the Vice-Chancellor and President is reasonably satisfied that: (20) This Policy is formal notice to Employees that the University does the following in accordance with this Policy: (21) The University also provides notice to Employees about Surveillance (including Monitoring) in other formats as follows: (22) For Surveillance approved under Part A, the University must send a written notice to an individual employee (which may be given by email) before that Surveillance commences. Employees (including those within Information Technology and Digital Services) whose normal duties include routine back up or restoration of data, conduct of audits, review of web filtering, email filtering, document retrieval or logs, or other activities relating to the University's systems, including IT Resources and Networks; Employees (including those in Campus Safety and Security) whose normal duties include review of camera footage and of building access (including use of building access devices); or. Information collected through monitoring should be kept secure. the proposed method and length of Surveillance or access to information and records is reasonable and appropriate in the circumstances; and access, use or disclose information or records obtained in the course of Monitoring for Surveillance in relation to individual Employees. where the University considers this is reasonably necessary to avert a serious and imminent threat of: Feedback the Vice-Chancellor and President; conduct Surveillance, including Surveillance of individual Employees; or However, an employer who conducts surveillance or monitors their staff … Top of PageSection 5 - Guidelines "Policy" means this Workplace Surveillance Policy and includes any Schedules or attachments; "Surveillance" of an Employee means surveillance of an Employee by any of the following means: camera surveillance which is surveillance by means of a camera that monitors or records visual images of activities on premises or in any other place; computer surveillance which is surveillance by means of software or other equipment that monitors or records the information input or output, or other use, of a computer (including, but not limited to, the sending and receipt of emails and the accessing of internet websites); tracking surveillance, which is surveillance by means of an electronic device the primary purpose of which is to monitor or record geographical location or movement (such as a global positioning system tracking device); "Surveillance Information" means information obtained, recorded, monitored or observed as a consequence of Surveillance of an Employee; "Surveillance Record" means a record or report of Surveillance Information; "University" means Western Sydney University; "Workplace" means any University premises, or any other place, where employees work, or any part of such premises or place. Vol. (26) The University is not required to give notice under clause (25)b if: (8) For the purposes of this Policy: "Surveillance Information" means information obtained, recorded, monitored or observed as a consequence of Surveillance of an Employee; For example, tracking the location of company property, such as … content that harasses, threatens or bullies a person; This lesson provides information about the types of workplace monitoring. whether it will be for a specified limited period or ongoing. If employers monitor workers by collecting or using information the Data Protection Act will apply. Policy 2124 - Workplace Security & Monitoring, Workplace Surveillance and the Use of Surveillance Cameras and Mobile Devices 2 3. To view historic versions, click the link in the document's navigation bar. "Network" means network hardware and the services operating on the hardware or utilising the hardware to perform tasks, whether wired or wireless. reasonable precautions will be taken to ensure the integrity and security of data, including compliance with the University's Privacy Policy and Privacy Management Plan. Telephone Monitoring - the University Monitors the input and output of telephone (both fixed line and mobile) devices provided by the University for use by Employees. Tracking Monitoring - the University does not Monitor or track the location or movement of individual Employees. (3) This Policy constitutes the provision of notice to Employees of the University's Workplace Surveillance under the Act. The employee is aware of and understands the policy. the type of Surveillance or new form of Monitoring to be carried out; whether it will be continuous or intermittent; and. 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